Your personal information
It’s important that you feel completely comfortable and confident that your personal information is in safe hands. Bluebell takes protecting your privacy extremely seriously and takes all reasonable steps to ensure your information is secure. We will process your personal information to answer your enquiries, keep you informed about what is going on at Bluebell and to inform you about promotions and fundraising events
We respect your personal data and store it securely.
We will never sell your personal data.
We will remove/shred your data if you ask us to.
When you subscribe we will send you content we think is relevant or interesting to you but you can unsubscribe or change your contact preferences at any time by ringing us or by email to: firstname.lastname@example.org or calling us on: 0117 922 0746
What information we collect
We may collect a variety of personally identifiable or sensitive information from you for various reasons.
For example, we may collect: Any personal details you may choose to give us, such as your name, age, postcode, address, name and address of next of your next of kin or your GP or Health Visitor, We save this so we can answer your queries and/or keep in touch with you and so we can deliver our support and services effectively for you.
If you subscribe to any news-letters or further information on Bluebell, we will collect your marketing preferences including contact preferences.
Why we collect information
To make sure we can support you and deliver our services safely and effectively.
To contact you to respond to website questions and queries.
If you choose to subscribe we collect your information so that we can contact you to provide you with updates and news about our services, events, opportunities and fundraising.
Continuously improving—we value any feedback, including complaints, you may have. In order to increase the impact we make and improve the service we provide to you and others we need to communicate with you and collect personalinformation.
Where we collect information from
We collect information through our referral forms, our client details forms, the website enquiries page and through any subscribe pages.
How long we keep your information for
We keep personal information for different lengths of time dependent on the purpose. For example, we would like to keep your information so we can keep in touch about our work and continue our relationship together.
You will be given the opportunity to opt in or opt out of this.
We want to ensure that the personal information we collect from you is used to appropriately support our work together and consider any future dealings that you would like to have with us.
You can contact us at any time to ask us to remove or amend your personal information.
We will retain your personal information for a maximum of 5 years unless you ask us to keep it for longer or request its deletion or if we are required to keep it for longer for safety reasons.
Who we share your personal information with
Your contact and preference information will be kept on our secure database and also stored in a paper file. This information is accessed by operations and admin team. It is not shared with any other external individuals and/or organisations unless we believe that you are at serious and immediate risk to yourself and/or others.
We will never sell your personal details to third parties.
Whenever we access or share your personal information, we comply with the standards set by the data protection legislation and this privacy statement at a minimum.
How your information is secure
The security of your information is of utmost importance to us. The organisation has internal policies and controls in place to try to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by its employees in the performance of their duties. We seek to use reasonable measures to protect your information as required by the law, in line with industry standards and in accordance with the policies Bluebell has set. Sensitive data is held under strict security conditions.
As a small organisation, we use a cloud-based version of Microsoft Office 365. As a result, our data may be stored in the Microsoft Cloud which is based in the EU. In the unlikely event that we transfer your personal information to countries that are outside of the European Union we would ensure that the transfer is carried out in a compliant manner and appropriate safeguards are in place. A hard copy of your contact details are also kept and stored securely in a locked cabinet at our head office. Access to these details are limited.
If you have any reason to believe that any personal information we hold is no longer secure, please contact us immediately.
Data protection laws provide you with a number of rights under the data protection laws, namely:
To access your data (by way of a subject access request);
To have your data rectified if it is inaccurate or incomplete;
In certain circumstances, to have your data deleted or removed;
In certain circumstances, to restrict the processing of your data;
A right of data portability;
To object to direct marketing;
Not to be subject to automated decision making (including profiling), where it produces a legal effect or a similarly significant effect on you;
To claim compensation.
To withdraw your consent to our processing of your information at any time.
You can ask for further information about our use of your personal information or complain about its use, by contacting Ruth Jackson, our Data Protection Manager, 2 Quay Street, Bristol, BS1 2JL
If you have any concerns; or are not satisfied with our handling of any request by you in relation to your rights, you also have the right to make a complaint to the Information Commissioner’s Office. Their address is: First Contact Team, Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF.